Communications of Students, Faculty, and Staff with Board
university presidents are authorized and encouraged to utilize
appropriate faculty, students, and staff representatives as
institutional resource persons at each meeting when, in their judgment,
it is desirable.
faculty, and staff, except when appealing under the provisions of
Chapter 10, may request an opportunity to appear before the Board
to discuss matters of interest and may request that an item be included
on the agenda. Such requests should be made in writing to the
Executive Director with a copy to the president of the university
concerned. The request should include a statement as to the reason
why a personal appearance is desired or why an item should be included
on the agenda. A statement as to the exhaustion of local campus
remedies, including specific persons or groups approached and their
disposition of the matter, should also be included in the request.
The Executive Director is empowered to permit such person or persons
to appear or an item to be on the agenda, if, in the
judgment of the Executive Director, it is appropriate or unless there are unusual
Executive Director shall report to the president of the Board all requests made
for permission to appear or to include an item on the agenda, whether or
not the request was granted.
procedure set forth in this section does not replace, alter, or
supersede the procedures for formal appeals to the Board by students or
employees who feel aggrieved by any final adjudicatory order or
rule-making decision as set forth in Chapter 10 of this Policy
Manual or in other rules and regulations of the Board.
Representatives of appropriate campus
constituencies may seek permission to comment on a given item on the
agenda during a Board meeting by oral request to the president of the
university and upon authorization of the president of the Board of
The president may, on rare occasions, recognize an
individual seeking, without advance written or oral notice, to comment
during deliberations on an agenda item.
members will plan to meet informally throughout the year with students,
faculty, and staff to discuss problems of mutual interest. Members
of these groups are encouraged to contact Board members and to develop
plans for informal meetings.
presidents of the universities should continue to forward without
editing, change, or delay, all communications or reports to the Board
from faculty, students, and staff members.
Faculty, students, and staff are welcome to attend
Board meetings. All sessions of the Board are public except for
those authorized by law to be considered in closed session (see
Section 2.05D of this Policy Manual for details). The
Regents have no objection to the appointment of representatives by the
various university constituencies to attend meetings of the Board as
will attempt to give advance notice on any issues to be considered by
the Board at a later date so that students, faculty, and staff will have
the opportunity to seek to be heard if they so desire.
for each Board meeting will be available for review at the Board Office,
the university relations offices at each university and special schools,
and at least 24 hours preceding the Board meeting on the Regent website
Interested parties will have ample opportunity to review items of
particular concern to them. Upon request, copies may be made
available at cost to interested parties.
presidents of the universities are urged to report to the Board the
views of faculty, staff, and students, where pertinent and to the extent
known, on any matter before the Board for consideration.