Responsibilities of the Executive Director and the Board Office
A. The Executive Director of the Board of Regents is responsible
for the administration of the Board Office.
B. The Board Office shall provide the general staff work
necessary to assist the Board in arriving at sound decisions on
policies, procedures, and future plans. This includes among other
activities the preparation of surveys, reports, recommendations and
other necessary research.
C. The Executive Director shall have the authority relative to
legislative liaison activities as provided for in Chapter 1.03D of the Policy
D. The Executive Director shall be the principal contact, when
necessary, between the Board and other state agencies. The
Executive Director shall work to provide information for the Legislature
and the public in regard to the Board askings and other legislation in
which the Board has an interest.
The Executive Director shall analyze and make recommendations
concerning all matters coming from the institutions to the Board for
action by the Board, the strategic plans proposed by institutions and
shall develop and recommend, in consultation with the Board and
institutions, a strategic plan for the Board.
The Executive Director shall work with the Board's financial
consultant in the preparation and completion of all matters relating to
the financing of capital improvements.
The Executive Director, in consultation with the
institutions, shall develop and recommend to the Board annually a
capital improvement program.
H. The Executive Director shall take those actions authorized
and deemed appropriate relative to capital projects as provided for
under Chapter 9.02 of the Policy Manual. The
Executive Director shall execute such contracts and instruments as may
be authorized by the Board.
I. The Executive Director of the Board of Regents is empowered
in the Board's name to act in its stead with respect to such matters as
may arise prior to the certification of a bargaining representative in
an appropriate unit at the concerned Regent institution. The
Executive Director, prior to taking any action pursuant to this
resolution, shall consult with Board members and the institutional
executive of any institution that
may be affected by any such action.
Executive Director, in consultation with the Board, Board president and
institutional heads, shall direct the Boardís representatives in
J. The Executive Director shall participate in institutional
budget preparations, (1) to coordinate such preparation as to format and
basic assumptions, and (2) to
interpret the final budget to the Governor, other state agencies and the
K. The Executive Director shall review the preliminary annual
budget summaries for each institution prior to their submission to the
Board in order to advise the Board as to their acceptability.
L. The Executive Director shall be consulted when an institution
seeks appointment of legal counsel on any matter and shall initiate
consultation prior to such appointment. Any request for approval of outside counsel shall be submitted
through the Executive Director. The
Executive Director shall coordinate any representation of the Board and
institutions with the Attorney Generalís office.
M. The Executive Director, in cooperation with the institutional
treasurers, shall have the responsibility for the investment of funds
belonging to the institutions.
The Executive Director, pursuant to Chapter 7.08A of the Policy
Manual, shall approve proposed responses to state audits prior to
submission to the State Auditor's Office.
O. The Executive Director shall take such action as appropriate
relative to the call and receipt of bids as required by the Policy
The Executive Director shall visit the institutions as often
as necessary to conduct the business of the Board Office.
Q. The Executive Director is the lawful custodian of the records
of the Board and shall keep and carefully preserve complete files of
documents and records of the proceedings of the Board.
R. The Executive Director may recommend to the Board the designation of emeritus status for members of the Board Office staff who retire after substantial service to the Board of Regents and the Board Office. Emeritus status will not confer any economic benefit or right upon a retired staff member and may include continued access to Board Office e-mail and other benefits as determined by the Executive Director and the Board.
S. In the absence of or at the direction of the Executive Director, authority granted to the Executive Director may be delegated to the Board Office staff as appropriate.