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6.06        Academic Program Planning Approval

A.     New Program Approval  

1.  The Regent universities shall submit an annual program planning list to the Board Office in the spring of each year, which includes the name and educational level of proposed programs that are currently undergoing an institutional review and are likely to be submitted for program approval by the Board of Regents within the year. 

2.  The Council of Provosts shall review the proposed program planning list before it is reported to the Education and Student Affairs Committee of the Board of Regents. 

3.  An institution planning a new or expanded academic program shall submit the program proposal to the Board Office using the format developed by the Board Office (Form A).

4.  An institution planning a new or expanded academic program shall submit the appropriate information to the Iowa Coordinating Council for Post High School Education (ICCPHSE) using the prescribed format.  All proposals submitted to the Board Office shall include the action taken by the ICCPHSE. 

5.  The Board Office will ensure that the program proposal is on the agenda for the next appropriate meeting of the Council of Provosts.  The proposal shall be reviewed by the Council of Provosts considering the following key criteria: 

a.      Need/demand in Iowa for the proposed offering; 

b.      Duplication/unnecessary duplication resulting from implementing the
proposed offering; 

c.      Costs, reallocations, long-term resource needs of the proposed offering; 

d.      Quality of the proposed offering; and 

e.      Alignment with the universityís mission and the Boardís and the
institutionís strategic plans of the proposed offering. 

6.      After reviewing the program proposal, the Council of Provosts shall submit a report
   with its recommendations to the Board Office.

7.     With a favorable recommendation from the Board Office and the Council of Provosts, the Board Office will ensure that the program proposal is placed on the agenda for the next appropriate meeting of the Board of Regentsí Education and Student Affairs Committee.  The Committee shall review the proposal and recommend action by the Board of Regents or take other action as it deems appropriate. 

8.     The institution will implement the proposed program consistent with the approved authorization.  However, the institution shall not hire any new faculty, secure facilities, develop curriculum, or advertise the program until it has been approved by the Board of Regents. 

B.     Principles and Standards for Program Duplication 

                        1.    The Board of Regents, State of Iowa, recognizes that program overlap or duplication cannot be evaluated in absolute terms.  Some duplication is desirable, appropriate, and essential.  Other duplication is inappropriate. 

                        2.     Policy decisions concerning the appropriateness of new programs or the expansion of existing programs that appear to duplicate activities in other institutions shall be based on such considerations as the following: 

                                a.     Personnel, facilities, and equipment adequate to establish and maintain a high quality program 

                                b.     Student demand 

                                c.     Adequate employment opportunities for graduates 

                                d.     Collaboration with another Regent university already offering the same program 

                                e.     Enhancement of other programs already in place at the university.

                                f.      Consistency with the institutional mission 

                                 h.    Availability at other colleges in Iowa at comparable quality and cost? 

C.   Academic Program and Academic Department Name Change 

Requests to change the name of an academic program or an academic department shall be submitted to the Board Office for review (Form G).  The request shall include justification for the proposed change, including information relating to similar programs or departments and the effect of change on existing students.  Following review by the Board Office and approval by the Council of Provosts of a university's request to change the name of an academic program or an academic department, the Board Office shall place the request on the agenda for the next appropriate meeting of the Board of Regentsí Education and Student Affairs Committee.  The Committee shall review the request and recommend action by the Board of Regents or take other action as it deems appropriate.  The institution shall not announce the name change until it has been approved by the Board of Regents. 

D.   Academic Program Reduced Admissions and Termination 

Requests to limit[1], suspend, substantially reduce admission, or terminate a program shall be submitted to the Board Office with justification for such a request before any action is implemented at the institution (Form F). Following review by the Board Office and approval by the Council of Provosts, the request shall be placed on the agenda for the next appropriate meeting of the Board of Regentsí Education and Student Affairs Committee by the Board Office.  The Committee shall review the proposal and recommend action by the Board of Regents or take other action as it deems appropriate.  The program shall not be terminated until after the last student has completed the requirements of the program.  Board approval shall be required to reopen admissions. 

 

    [1] The term "limit" in this policy refers to the formal restriction of admission to a program of a Regent university by establishing a numerical enrollment maximum.   It does not include limits placed on admissions to graduate programs, the routine reduction in the number of classes or sections offered due to staffing problems, other changes in curriculum, prerequisite changes, or changes in grade point requirements for retention or graduation.