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8.03    Mandatory Fees

A.    General Policy

Mandatory fees, charged to each student, provide a distinct resource to respond to specific needs of students.  Each institution must seek Board approval for any new mandatory fees or changes in mandatory fees. 

For a new mandatory fee to be established, a university must:

         Disclose origination of proposed fee (i.e. by student request or a need identified by the university).  

         Identify the basis for the fee (i.e. services to be provided by fee and related costs of those services).  

        Consult with students regarding the proposed expenditures of the newly available revenues.

        Obtain documentation from the recognized student body governments indicating the extent of student support for new fee.  

For proposed increases in mandatory fees above inflation, a university must follow the steps outlined for a proposed new fee.

Annually, during the discussion of tuition and mandatory fees, the universities must:

         Report to the Board on revenues and expenditures for all fees generated by the mandatory fees (including the disposition of unallocated funds).

         Unexpended funds from mandatory fees must be spent for the purposes for which the fee was originally implemented.

         Address the applicability of mandatory fees for part-time students, off-campus students, and summer session students. 

Each university must establish formal policies and procedures for assessing each mandatory fee and for granting exemptions.

B.     Mandatory Fees for Part-Time Students  

The institutions must submit any changes regarding assessment of mandatory fees to part-time students to the Board for approval during the annual discussion of tuition and mandatory fees.  

C.     Exemptions  

The universities may grant exemptions from mandatory fees to extension and study abroad students and other off-campus groups, such as student teachers, co-op students, internship students, and practicum students.   

University exemption policies should consider the studentís access to campus services and physical proximity to campus.  University policies should include definitions and criteria for judging access to institutional facilities and should be consistent with related bond covenants.