Capital Plans, Requests and Reports
and Responsibilities of the Board of Regents include:
long-range campus development plans.
of Five-Year Building Programs and capital appropriation request(s).
of annual capital plan.
of financing for capital projects.
and/or approval of annual governance reports.
Long-Range Campus Development Plans
university shall present an updated campus master plan, including land
use plan, to the Board at least once every four years or when the
university proposes changes in land use, or at the request of the Board.
The plan should indicate past, present, and anticipated
development and note any significant changes from plans previously
presented to the Board.
Campus Development Plan should include a description of all
underutilized or unused space and the proposed modifications and future
use of the space. Leased
space on or in close proximity to the campus should be listed.
Campus Development Plan should relate directly to the university’s
Building Programs (Plans)
a. The Board of Regents may submit annually to the General Assembly its Five-Year Building Program for state funds for each of the institutions under its jurisdiction.
b. The building program may be revised annually.
c. The Board Office shall coordinate the work of the institutions in preparing the Five-Year Building Program, including the format and date of submission.
a. An All-Funds Five-Year Building Program shall be presented to the Board annually and shall include major building needs anticipated to be funded by all sources. A separate Five-Year Building Program shall be submitted for the University of Iowa Hospitals and Clinics.
project with a budget expected to be in excess of $1 million should be
shown separately. Projects
of lower cost can be aggregated by category (e.g., roof repairs,
interior remodeling, fire safety, energy management).
For the first year of the Five-Year Building Program projects of
$250,000 or greater should be listed separately.
D. Capital Appropriation Requests
Annual Capital Plan
The institutions shall submit annually for Board approval spending plans for the upcoming fiscal year by project category in a format and on forms provided by the Board Office.
of Capital Projects
The Board of Regents has been granted statutory authority to
finance capital projects in several ways.
Specific authorizations in Iowa Code include
Academic Building Revenue Bonds (Chapter 262A), Dormitories and
other Self-Liquidating Facilities (Chapter 262), and Hospital Revenue
Bonds (Chapter 263A).
the institutions shall submit reports to the Board Office indicating the
results of the latest State Fire Marshal’s inspection, the results of
the latest Department of Labor or other environmental safety
inspections, and programs completed or underway to correct deficiencies.
The report shall indicate the financial needs to correct
outstanding deficiencies. Financial
needs are to be integrated into the annual capital request and the
Five-Year Capital Plans.
institutions are required to notify immediately the executive director
if any facilities within their jurisdiction have been cited for
violations of any federal, state, or local laws or regulations or have
been decertified or notified of the threat of decertification from
compliance with any state, federal, or other nationally recognized
certification or accreditation agency or organization.
Maintenance and Improvements
3. Energy Conservation
a. The institutions shall develop energy conservation plans. Those plans should include the following components:
i. Historical information on the pattern of energy consumption and the cost of energy consumed per square foot of building space.
of energy consumption and unit prices.
used to identify energy conservation project candidates and develop
methods to determine which projects are economically feasible.
of specific energy conservation projects and the rate of return or
payback period of those projects.
means of financing the projects identified.
architects and engineers should be required to emphasize energy
conservation and life cycle cost in all new construction and
institutions should review with the Board Office the means of
financing energy conservation projects which have been identified.
4. Strategies and Policies for Optimal Utilization of Existing Campus Facilities
a. Institutions should be as thorough and innovative as possible in their allocation and reallocation of space within their existing physical plants.
b. Each university should adopt general principles, consistent with the Board’s and each university’s strategic plan, regarding space assignment and scheduling of classes and should so inform the campus community. Each university should also ensure that its policies and procedures regarding space are consistent with these principles.
c. The universities should use their appropriate campus committees to stimulate discussions on improving the utilization of campus space and facilities, and to provide recommendations to the university administration.
d. Space planning should continue to be an institutional responsibility and be part of comprehensive long range campus planning, which includes an analysis of the quality, quantity and location of the space.
e. Requests for new space should continue to be documented and justified on a functional need basis with a demonstration that the identified program need cannot be met more economically through more efficient use of existing space or renovation, consistent with the Board’s previous adoption of the capital project evaluation criteria.
f. Each university should review its existing utilization data when planning for new or renovated space; to the greatest extent possible, objective measures should be used to determine space needs. These objective measures could include benchmarking data or objective models, supplemented by further analyses and specialized studies.
g. Each university should consider development of policies regarding office space for part-time employees, including adjunct faculty, graduate students, and emeritus faculty.
h. Each university should keep and utilize for each new construction or renovation project guidelines for the size of offices.
i. Each institution should submit with its request to lease space in the general vicinity of the main campus, an explanation of the spaces on campus examined and found unsuitable.
j. Classrooms, class laboratories and other facilities should be designed and scheduled for optimal utilization given program needs and student expectations.
k. The universities should strive to design efficient facilities, providing for as much usable (net) square footage as reasonably possible within the gross square footage and program goals of the building.
l. For those facilities thought to be obsolete, the institutions should assess their buildings’ physical condition, contribution to the university’s heritage, adaptability to being efficiently renovated and reused, and viability of reuse versus replacement; based upon this assessment, each university should determine whether it is prudent to retain each of its obsolete structures.
Board will annually approve a Five-Year Institutional Roads Program in
accordance with requirements of the Iowa Department of Transportation.
The program is to be developed in cooperation with the Iowa
Department of Transportation, the Board Office, and institutional
financed through this program shall adhere to the capital project
policies and procedures outlined in Section 9.18 of this Chapter.
year the institutions shall prepare a facilities report in a format
provided by the Board Office.
I. Facility Stewardship