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9.06       Program Statements and Design Documents  

A.     Program Statement  

                The program statement describes the facility which is to be constructed in terms of purpose and scope.   It may be prepared prior to hiring a design consultant or with the assistance of the consultant.   Once prepared and approved, the program statement provides a basis for agreement between the project user, the institution, and the design consultant.  Program statements shall be submitted for Board Office approval for new building projects with an estimated project cost of $1,000,000 or more and for major addition and remodeling projects with an estimated project cost of $2,000,000 or more.  The program statements may be forwarded for Board action at the discretion of the Board Office .  The Board Office shall be provided with the program statement prior to the institution initiating the project design.  The program statement may include a review of the design concepts and projected measures of efficiency, including net to gross square feet, construction cost per square foot and projected utility and maintenance costs.   

                B.     Design Documents  

                This phase of planning begins with approval of program statement and terminates with completion of bid documents.  This phase includes schematic design, design development and construction documents.   

                Approval of design documents shall follow approval of the program statement. 

1.      Schematic designs shall be submitted for Board approval for new building projects with an estimated project cost of $1,000,000 or more and for major addition and remodeling projects with an estimated project cost of $2,000,000 or more.  The schematic designs shall reflect the program statement approved by the Board Office or the Board.  The institutional exhibit shall include information on the net to gross square footage ratio (including a comparison to the building program, estimated construction cost per square foot, exterior materials and relationship of exterior design and materials to the campus context (for new construction), restroom fixture counts, operating and maintenance costs, project schedule, and any additional information requested by the Board or Board Office .  At the time the schematic design is approved by the Board, the Board may require that further design development drawings be presented. 

2.      Institutional requests for Board approval of a “project description and budget” (including funding sources) are to be presented no later than the time at which the “schematic design” is presented.  

3.   Board approvals of both the “schematic design” and “project description and budget” (including funding sources) will constitute Regents final project approval and authorization to proceed with construction.

4.   Material changes in program, design or cost subsequent to the Board’s final approval must be returned to the Board for further approval.

5.   Final information to address the Board’s evaluation criteria must be submitted when approval of the schematic design is requested.