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9.08    Consultant Agreements and Amendments  

                 A.    Definition  

Consultant agreements include but are not limited to agreements for architectural, engineering, other design professional, and construction management services.  The provisions of this section would not normally apply to surveying or testing services.

                 B.    Agreements  

1.   The chief business officer may select and contract for architectural or
engineering or other design professional services for projects with an estimated project budget of less than $250,000. 

2.   Whenever the estimated project budget for a construction project is between $250,000 and $999,999, the consultant selection and agreement shall be approved by the institution. Information on all consultant agreements approved by the institution for projects between $250,000 and $999,999 shall be provided in a semi-annual report to the Board Office. 

     Whenever the estimated project budget for a construction project is more than $1,000,000, the consultant selection and agreement shall be approved by the Board Office, but the selection and/or agreement may be referred for Board action at the discretion of the Board Office.

                C.    Amendments  

1.   For projects with budgets less than $250,000, amendments to an architectural, engineering or construction management contract shall be approved by the institution's chief business officer.  

2.   For projects with budgets between $250,000 and $999,999, amendments shall be approved by the institution.  Information on all amendments approved by the institution for projects between $250,000 and $999,999 shall be provided in a semi-annual report to the Board Office.

3.   For projects with budgets of $1,000,000 or more, amendments shall be approved by the institution unless a single amendment exceeds $50,000 and/or the sum of the cumulative amendments exceeds 20 percent of the original agreement.  If the amount of the amendment(s) exceeds this threshold, the amendment(s) shall be approved by the Board Office , but may be referred for Board action at the discretion of the Board Office.  Information on all approved amendments for projects of $1,000,000 or more shall be reported to the Board as needed.