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9.09         Construction Contracts and Change Orders

                 A.   Construction Contracts  

For projects with approved budgets of less than $250,000, the construction contract shall be awarded by the institution.  

For projects with approved budgets between $250,000 and $999,999, the construction contract shall be awarded by the institution unless there are unusual circumstances, in which case the award would be referred to the Board Office for action.  (When the contract is awarded by the institution, a copy of the bid tab and Notice of Award shall be provided to the Board Office.)   

For projects with approved budgets of $1,000,000 or more, the construction contract shall be awarded by the Board Office, but may be referred for Board action at the discretion of the Board Office, or if necessary due to unusual circumstances.

If the chief business officer determines that any unusual circumstances exist which require special attention of the Board, the university shall present the proposed contract award for action by the Board at its next meeting.  The capital register exhibit shall detail the unusual circumstances, for consideration by the Board. 

     B.    Construction Contract Change Orders  

For projects with budgets of less than $250,000, change orders shall be approved by the institution.

                 For projects with budgets between $250,000 and $999,999, change orders shall be approved by the institution.  Information on all add and deduct change orders approved by the institution for projects between $250,000 and $999,999 shall be provided in a semi-annual report to the Board Office.   

                 For projects with budgets of $1,000,000 or more, change orders shall be approved by the institution, unless a single change order exceeds $50,000 and/or the sum of the cumulative change orders exceeds 20 percent of the original construction contract amount.  If the amount of the change order(s) exceeds this threshold, the change order(s) shall be approved by the Board Office, but may be referred for Board action at the discretion of the Board Office.  Information on all approved change orders for projects of $1,000,000 or more shall be reported to the Board as needed.

All copies of contract change orders requiring Board approval shall be signed by the chief business officer and the Executive Director after Board approval.